When you rent overhead projector equipment, there actually

is a wrong way and a right way to get it done. There is more involved than

picking up the telephone and calling a rental company, and you need to be sure

that you rent the equipment in the right way, to ensure that you are not left

without the right equipment when the day of your presentation arrives.

• Shop

  around for a good price and good service. While the cost of the equipment

  is often a determining factor, you also need to find out about the quality

  level of the service that you will receive from the rental company. Often,

  getting the right level of service and dependability means paying a

  slightly higher price for the rental, and in almost all cases, this is the

  better option.

• Rent

  overhead projector equipment that is superior. Most rental companies have

  older and newer equipment, and different brands of equipment available. Do

  just a bit of research on your own to determine which brand you prefer to

  use and then work with a rental company that carries that brand, ensuring

  that the equipment is in good condition before agreeing to anything.

• Find

  out what additional supplies may be needed in advance. You may need to

  supply clear projector sheets, markers, and extra bulbs. In some cases,

  you may even have to supply your own projector stand or cart. Make sure

  that you get the details from the rental company before signing anything.

  Find out if the cart is supplied as a part of the agreement, or if there

  is an additional charge for this.

• Make

  delivery arrangements when you rent overhead projector equipment. Not all

  rental companies will deliver and set up the equipment, and you need to be

  aware of this well in advance. If the company does not deliver, you need

  to make arrangements for a pickup. If the company does deliver, you or the

  people who will be operating the equipment need to be available for

  delivery. You also need to know about how the equipment is to be returned.

• Reserve

  the Equipment as soon as possible. This is essential. As soon as you know

  that you have need of a rental, you need to select a company to work with

  and reserve the equipment – with a deposit. This is especially true in

  cases where events are being held that involve numerous businesses.

  Everyone else will be trying to rent equipment as well, and if you don’t

  act early, you may end up with old equipment that really isn’t any good –

  or no equipment at all.

Again, there is a right way and a wrong way to rent overhead

projector equipment from audio visual hire companies, and while it doesn’t take a great deal of time or effort

to get it done, it does require some level of good common sense on your part.

Otherwise, you could end up spending more money than you originally planned,

and at worst, you may not be able to conduct your presentation as you had

planned as well.

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